Permit application and regulations

Rental of the Westridge Pavillion

Please make note of the following information and procedures regarding rental of the Westridge Plaza Pavillion. The below information is a guide to the pavillion’s regulations as well as the information you will need when filling out the application form. When renting the pavillion you are required to sign and date the application (PDF), providing the information requested and acknowledging your understanding and acceptance of the information below.

Applicants are responsible for reading and understanding all the information in the policies. Specific information found in these policies includes, but is not limited to, the following:

  1. This facility is available to Minnetonka residents and Minnetonka-based businesses, civic groups, non-profit organizations and resident groups. Residents cannot reserve the facility for a non-resident. Applicant listed below is the only individual who will be allowed to make arrangements regarding the reserved date.
  2. Completed application and full payment for use of the Westridge Plaza Pavilion must be received by the Facilities Division at least two weeks prior to the date of the event.
  3. Applicants are required to submit a separate $100 check for the damage deposit (this may be increased, depending on the activity) along with the application. The damage deposit will be returned after the event upon successful inspection of the facility by the City staff. The City reserves the right to withhold any portion up to the entirety of the damage deposit check if damage has been done to the facility. If damage is in excess of $100 renter will be invoiced for any remaining amount.
  4. Local groups representing a non-profit organization within the City of Minnetonka: These groups must have either their official headquarters located within the City of Minnetonka or must have at least 35% of its membership roster residing in Minnetonka. Resident groups must be chartered and must have established by-laws. These local organizations will be charged $10 for the first two hours of use and $10 for each additional hour.
  5. Minnetonka residents and Minnetonka based businesses: These groups will be charged $20 for the first two hours of use and $15 for each additional hour.
  6. The Westridge Plaza Pavilion meeting room can accommodate 25–30 people including tables and chairs. Groups securing the meeting room will also have access to the surrounding grass and patio areas. The hours of operation are 8 a.m to 10 p.m.
  7. Renter cannot charge admission, collect money, sell merchandise or services or exchange money of any kind without specific approval by the Facility Manager before the application is approved.
  8. Decorations must be approved at time of application. Balloons are prohibited.
  9. Alcohol is prohibited in Westridge Pavilion and the surrounding grounds.

Required application information

On the the application, you will be required to provide the following information:

  • Indicate that you have read and understand the policies and guidelines that control the use of the Westridge Plaza Pavillion and agree to abide by them.
  • Applicant’s name
  • Indicate if you have rented before with us.
  • Address: Street address, city, and ZIP code.
  • Date requested
  • Time of rental: time that rental starts and ends, including set-up time. Please note: staff are not on site; they meet you approximately fifteen minutes before your start time and your end time.
  • Contact information: home phone and work phone.
  • Group name
  • Number of people expected
  • Nature of the activity: birthday party for child or adult, retirement party, meeting, special event (please list event), or other (please list specific activity).
  • Is this activity open to the public?
  • Please list any setup requests.
  • Finally, the applicant will need to sign and date the application.