Application

Rental of the Minnetonka Community Center

Please make note of the following information and procedures regarding rental of the Minnetonka Community Center. The below information is a guide to the information you will need when filling out the application form. When renting rooms at the community center you are required to sign and date the application (PDF), providing the information requested and acknowledging your understanding and acceptance of the information below.

Required application information

The following information is needed for individuals interested in reserving the Minnetonka Community Center Dining Room and/or Community Room. Applications will not be processed unless all of the following information is completed. Payment of the entire reservation fee or $250 deposit, whichever is less, is required at the time of reserving the Community Room, Dining Room or the entire Banquet Room. The reservation deposit is non-refundable. Rates are subject to change.

On the the application, you will be required to provide the following information:

  • Name of responsible party: This is the only individual allowed to make arrangements regarding the reserved date and must be at floor plan.
  • Address: Street address, city, and ZIP code.
  • Contact information: home phone and work phone.
  • Room requested: community room, dining room, or banquet room (community and dining rooms combined).
  • Date requested: month, day, and year.
  • Time of rental: time of arrival and departure.
  • Number of people expected: not to exceed 250.
  • Type of event: what this reservation is for as well as relationship of applicant to event.
  • Does your event include any exchange of money? This includes charging admission, collecting money, selling merchandise or services. If your event charges admission, collects money or sells merchandise or services of any kind, you must have your event approved by Facilities Management before your application is approved.
  • Will beer, wine, or champagne be served? If serving beer, wine, or champagne, the renter must provide a certificate of liability insurance, with the city of Minnetonka listed as a certificate holder, showing proof of $300,000 or greater in liability insurance coverage.

Important conditions

  1. Residents cannot apply for, rent or reserve the facility for a non-resident.
  2. Permits will only be issued in the name of the above applicant who will be the responsible party for all communication, floor plan, insurance, and the day of the event.
  3. If serving food, the responsible party/or the caterer, must provide a current catering license to the city. If a non-licensed caterer will be used, a certificate of liability insurance from your insurance company which shows you have liability coverage in the amount of $300,000 or greater is required for the day of your event. The city of Minnetonka must be listed as a certificate holder.
  4. By signing this application form, the Lessee acknowledges on behalf of him/herself and the Lessee’s organization or group (“participant”) that use of Minnetonka’s facilities may carry a risk of personal injury. The participants release and discharge the City of Minnetonka and their agents and employees from liability for injuries or damages, including any losses caused by the negligence or strict liability of the Released Parties.
  5. This application is only a request. An approved date will be confirmed with a permit issued to the responsible person above. Deposits for confirmed dates will not be refunded. If your requested date is not available, your deposit will be returned.

On the form, the applicant must indicate that he or she has read all of the above information, as well as the policy regarding the Minnetonka Community Center, and has a complete understanding of its content.