Collection of data on individuals

The collection and storage of information about individuals will be limited to that necessary for the administration and management of programs specifically authorized by the state legislature, city council, or federal government. When an individual is asked to supply private or confidential information about the individual, the city employee requesting the information must give the individual a Tennessen warning. This warning must contain the following:

• the purpose and intended use of the requested data,
• whether the individual may refuse or is legally required to supply the requested data,
• any known consequences from supplying or refusing to supply the information, and
• the identity of other persons or entities authorized by state or federal law to receive the data.

A Tennessen warning is not required when an individual is requested to supply investigative data to a law enforcement officer.

A Tennessen warning may be on a separate form or may be incorporated into the form which requests the private or confidential data. See the data practices advisory form.